Since the last two decades, the urban sector of the world has seen much growth fuelled in some way or the other by technology. While some businesses are marketing online and building a presence – there is a new path for ones who seek to make their inner workings efficient and productive. On an average, employees of any business put in much more time and effort in their work than the result that is yielded. Hence, there tends to be a large gap between the input and output.
In such scenarios, businesses often make the mistake of putting in more effort at the input stage – increasing the number of employees, more machines/hardware so as to increase the output. However, the process between the two is often neglected. To bridge this gap between the input and output, one has to look at the process between the two. There are many ways to go from one or the other but the question is – which is the more efficient way?
In recent times, digitalisation is a popular and effective solution to bridge this gap as it focuses on making the process less time consuming, cost-effective and more sustainable in the long run. Digitalisation focuses on integrating digital technologies into a business and its various processes in terms of how it works internally. People often confuse it but this is part of a 3-step process: the first is digitization (converting analog data into digital), then digitalization (incorporating digital processes into the business process), and lastly a digital transformation (a complete conversion to digital, often using intelligent technologies).
Digitalisation is the incorporation of digital technologies into business/social processes, with the goal of improving them. The most obvious benefits are: efficient workflow, optimised deliveries and new services.
More specific benefits include things like:
- new ways to acquire customers,
- faster and better decision-making through detailed data analysis,
- better working environment for employees and hence more chances of retaining them,
- Reduction in operational costs.
How do you achieve this? Here are a few steps that will help you digitalize your business:
Customer Relationship Management software
Integration of CRM software into a business process can boost customer interaction and employee communication making communication and hence execution of tasks faster and more efficient. It also helps to analyse the needs of customers so that your business can provide targeted services.
Use a cloud computing system
An integral part of any digitalization initiative, cloud computing helps a business to reduce their cost of maintaining IT systems and upgrades of the same.
This works as a digital tool to minimize time and effort and maximise efficiency by looking for customers and subscribers and emailing them individually along with an automated email campaign.
Cloud Storage Solutions
With cloud storage solutions, employees have round the clock accessibility to stored information and makes documentation and organising of data easier.
Collaborative communication platforms allow employees to communicate with each other while editing, storing, and managing data.
Confidential information is shared and stored in various forms and protecting them is a part of the process of digitalization. Some of the tools include: encrypted VPN to allow remote access, multi-factor authentication, a set standard for password strength standards, and more.
In 2021, even further accelerated by the Covid pandemic, we are a part of a technological revolution and digitalizing your business is the need of the hour as customer demands are ever changing, and efficiency is integral to the stability and growth of every business.