ClubSoft

Members Management

Managing members easily

• Members related management services – New Memberships, Cease/death/transfer Memberships, Life Memberships, Ordinary Membership, Temporary Memberships, Institution Memberships etc can be managed
• Accounting module for admin to check the activities that members do
• Smart handling of Members privileges based on defined rules and regulations by the Administrators of the club
• All Members and their membership data will be linked through issued Identity Cards, Smart cards or Prepaid Cards to use it on the club premises

Accounting

Seamless Accounting and Finance

• All types of vouchers like bank/cash/JV/debit/credit notes are integrated
• All typical vouchers required by a club
• All sub ledgers and general Ledger facility is available
• Cross Balancing of Sub ledger and General Ledger
• All standard reports for day to day work and auditors
• Generation of Trial Balance, Profit and Loss and Balance Sheet
• Fixed Assets and Depreciation sub module

Rooms / Venues Management

Manage Rooms and Venues easily

• Rooms and Venues booking/cancellation/availability functions for administrators and members
• Check in/Check out functions for rooms
• Bill Generation functionality
• Credit/Debit card handling function
• Automated entries to accounting system functionality
• Rooms and Venues booking also available through the Member section in
  the web based application

Food and Beverages with Bar module

Seamlessly manage Food and Beverages

• List of items available with price and quantity
• Automatic Kitchen Order Ticket generation
• Interface for Members for available items of food and beverages
• Cash/Credit Bill Generation
• Day Begin/Day End operations
• Automatic interface for accounting administrators
• Tablet based order taking App is also integrated with this module

Activities Management

Manage activities easily

• Dynamic addition of unlimited type of activities
• Charges can be defined in various ways, Daily/Monthly/bi-monthly/half-yearly/Yearly
• Guest Charges
• Per game/Per Hour/Per Session Charges
• Automatic link to Accounts module with an easy interface
• One in all Card based access for all activities

Event / Movie Booking section

Manage event easily

• Setup Events / Movie using Web App
• Online and offline booking / cancellation of ticket booking for members and guest on web portal and mobile app
• Automated entries to Accounting system
• Event QR entry by Event Scan Mobile app

Smart Card and Face Recognition Interface

ClubSoft interacts with any kind of smart card (Contact or Contactless)
We also give an option to develop any kind of smart card from design to
encoding.

Face Recognition that is integrated in the software works in the same way as
the smart card making it easier for members to access activities.

SMS and Email Integration

This sub module takes care of following.

• SMS and Email registration of each member
• Send bulk SMS or bulk Email any kind of message to the club members
• Automatic SMS / email notification for facilities used by the member and their family.
• Automatic SMS / email notification about monthly bill

Web App Portal

The web portal will be a central Web Presence for your club. It can have following information.

• Standard Information about the club which will change only once a year
• Variable information about the club, relating to activities, functions, events which will change often
• Rates of activities in the club
• Member Login
• Member dues payment
• Member details self-updates (only allowed fields)
• Movie booking
• Facilities and Activity bookings
• Rooms status view / booking
• Library Books Booking
• View Food & Beverages bills

Mobile App

The Mobile App will be for the members to access all information of the club.

• Managing member details
• Member dues payment and bill lookup
• Member details self-updates (only allowed fields)
• Movies / Events booking
• Facilities spot booking
• Rooms and Venues booking status view / booking
• QR Code for gated entry during movie shows and other events.
• Money Wallet (optional) for payments within the club premises
• Library Books Booking
• Instant view Food & Beverages bills
• Historical data of activities and facilities used by members and family members

MIS and Reports

MIS and reporting module is used to take out variety of reports for day to day use, auditors use, record keeping use and MIS use.